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The COUNTER Code of Practice for Release 4

COUNTER’s library, vendor and content provider members have contributed to the development the Code of Practice.

The Code of Practice enables publishers and vendors to produce consistent and credible usage data. This allows libraries to compare data received from different vendors and publishers, and to understand and demonstrate the value of the electronic resources to which they subscribe.

Release 4 is the current Code of Practice and the requirement for COUNTER-compliance. The effective date for compliance with Release 5 is January 2019. The Transition Timeline and Transition Options graphics explains the detail.

 

Code of Practice
 

Auditing

An important feature of the COUNTER Code of Practice is that compliant vendors must be independently audited on a regular A COUNTER “Access_Method”. Indicates that usage was generated by a human user A person who accesses the online resourcebrowsing/searching a website, rather than by “Text and Data Mining” (“TDM”) processes.basis in order to maintain their COUNTER compliant status. To facilitate this, a set of detailed auditing standards and procedures has been published in Appendix E of this Code of Practice. In developing these COUNTER has tried to meet the need of customers for credible usage statistics without placing an undue administrative or financial burden on vendors. For this reason audits will be conducted online using the detailed test scripts included in the auditing standards and procedures.
The independent audit is required within 6 months of vendors first achieving compliance with the COUNTER Code of Practice for e-Resources, and annually thereafter. COUNTER will recognize an audit carried out by any CPA (Certified Public Accountant) (USA), by any CA (Chartered Accountant) (UK), or by their equivalent in other countries. Alternatively, the audit may be done by another, COUNTER-approved auditor, such as ABC, which is not a CA or a CPA.

6.1 The Audit Process

  1. COUNTER compliant vendors will be notified in writing by COUNTER that an audit is required at least 3 months before the audit is due.
  2. Vendors should respond within 1 month of receiving the reminder by informing COUNTER of their planned timetable for the audit and the name of the organization that will carry out the audit. Any queries about the audit process may be raised at this time.
  3. Irrespective of the auditor selected, the audit must adhere to the requirements and use the tests specified in Appendix E of this Code of Practice. The audit is carried out in three stages: Stage 1 covers the format and structure of the usage reports; in Stage 2 the auditor tests the integrity of the reported usage statistics; in Stage 3 the auditor checks that the delivery of the usage reports adheres to the COUNTER requirements
  4. Upon completion of the audit the auditor is required to send a signed copy of the audit report to the COUNTER office (lorraine.estelle@counterusage.org).

6.2 Categories of audit result are as follows:

  • A Pass, in which case no further action is required by the publisher An organization whose function is to commission, create, collect, validate, host, distribute and trade information online and/or in printed formas a result of the audit. In some cases the auditor may add Observations to the audit report, which are designed to help the vendor See also “Content Provider”. A publisher An organization whose function is to commission, create, collect, validate, host, distribute and trade information online and/or in printed formor other online information provider who delivers licensed content to the customer An individual or organization that can access a specified range of the “Content provider’s” services and/or content and is subject to terms and conditions agreed with the “Content provider”and with whom the customer An individual or organization that can access a specified range of the “Content provider’s” services and/or content and is subject to terms and conditions agreed with the “Content provider”has a contractual relationship.improve its COUNTER usage reports, but which are outside the scope of the audit itself.
  • A Qualified Pass, in which the auditor deems the publisher An organization whose function is to commission, create, collect, validate, host, distribute and trade information online and/or in printed formto have passed the audit, but where the auditor raises a Minor Issue A collection A subset of the content of a service; a collection is a branded group of online information products from one or more content providers that can be subscribed to/licensed and searched as a complete group. For the COUNTER reporting is restricted to pre-set collections that are defined like “Databases”. See “Database”. Note a package or bundle provided by a publisher is not considered a “Database” or “Collection”.of journal articles associated with each other via allocation of a specific issue number and presented as an identifiable unit online and/or as a physically bound and covered set of numbered pages in printrequiring further action to maintain COUNTER-compliant status. A Minor Issue A collection A subset of the content of a service; a collection is a branded group of online information products from one or more content providers that can be subscribed to/licensed and searched as a complete group. For the COUNTER reporting is restricted to pre-set collections that are defined like “Databases”. See “Database”. Note a package or bundle provided by a publisher is not considered a “Database” or “Collection”.of journal articles associated with each other via allocation of a specific issue number and presented as an identifiable unit online and/or as a physically bound and covered set of numbered pages in printdoes not affect the reported figures, but is one which should be resolved within 3 months of the audit to maintain COUNTER-compliant status. An example of a Minor Issue A collection A subset of the content of a service; a collection is a branded group of online information products from one or more content providers that can be subscribed to/licensed and searched as a complete group. For the COUNTER reporting is restricted to pre-set collections that are defined like “Databases”. See “Database”. Note a package or bundle provided by a publisher is not considered a “Database” or “Collection”.of journal articles associated with each other via allocation of a specific issue number and presented as an identifiable unit online and/or as a physically bound and covered set of numbered pages in printis where a report format does not conform to the COUNTER specifications.
  • A Fail, where the auditor has identified an issue A collection A subset of the content of a service; a collection is a branded group of online information products from one or more content providers that can be subscribed to/licensed and searched as a complete group. For the COUNTER reporting is restricted to pre-set collections that are defined like “Databases”. See “Database”. Note a package or bundle provided by a publisher is not considered a “Database” or “Collection”.of journal articles associated with each other via allocation of a specific issue number and presented as an identifiable unit online and/or as a physically bound and covered set of numbered pages in printthat must be resolved immediately for the vendor See also “Content Provider”. A publisher An organization whose function is to commission, create, collect, validate, host, distribute and trade information online and/or in printed formor other online information provider who delivers licensed content to the customer An individual or organization that can access a specified range of the “Content provider’s” services and/or content and is subject to terms and conditions agreed with the “Content provider”and with whom the customer An individual or organization that can access a specified range of the “Content provider’s” services and/or content and is subject to terms and conditions agreed with the “Content provider”has a contractual relationship.to maintain COUNTER -compliant status

How to become Counter Compliant

All academic libraries across the world use and trust COUNTER usage reports to inform renewal and new purchasing decisions, to inform faculty about the value of the library and its resources and to understand user behaviour and improve the user experience.

Counter will help publishers and vendors to become compliant. The The Friendly Guide for Providers Release 5  and Technical Notes and will provide the information you will need to start the process. Content providers transitioning from Release 4 to Release 5 compliance will also find transition timeline useful in their planning.

Audit Process

To comply with the Code of Practice, publishers and vendors must be independently audited within six months of signing the Declaration of COUNTER Compliance, and annually thereafter.

There are three approved COUNTER auditors:

COUNTER will also accept an audit by any Chartered Accountant (UK), CPA (USA) or their equivalent elsewhere.

 
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